Sales Administrator

Job Description

SDM are looking to appoint an Vehicle Sales Administrator. You will be dealing with some of the world’s most well known car manufacturers; Toyota, Mazda and Hyundai.

Working in our busy sales administration department, you’ll be responsible for making sure our vehicle stock records are accurate and up to date. You will also make sure that vehicle sales are invoiced and taxed effectively to guarantee a smooth customer experience.

You will service as a point of contact for customers with queries about products, orders and deliveries and provide support for sales executives. You will require exceptional organisational skills and be a keen team player.

You do not need to come from a background in the motor industry as full training will be provided. All we ask for is that you have previous experience within a customer service or administration role.

Responsibilities and Duties:

  • Complete and process all vehicle orders accurately as directed by Sales Manager, in line with sales orders, demonstrators or showroom stock requirements
  • Monitor vehicle availability and transit to dealership
  • Collate and record all new vehicle delivery information, creating files for new vehicles into stock and stock record book; create stock cards for new vehicles
  • Complete new car sales orders and PDI instructions, ensuring distribution of appropriate documentation to relevant departments
  • To allocate registration marks
  • Process first registration info of new vehicles.
  • To complete all taxing for new and used cars, retentions and cherish transfers on line
  • To claim manufacturers bonuses, campaign or sales bonuses, if appropriate
  • Provide administrative support to sales team as required and keeping them informed of customer order status
  • Setting up warranties for approved and non approved cars
  • Management control on auditing
  • Ordering, updating new vehicles
  • Assisting with any other tasks required to support the group

What we’re looking for:

  • Previous experience in an administration role
  • Excellent communication and organisational skills
  • Can communicate in a confidential, professional and appropriate manner
  • Ability to prioritise own work load
  • Committed to providing high quality work
  • Good team player
  • PC literate – experience of Microsoft Office
  • Ability to work in a fast paced environment

Full Time - Monday to Friday 9:00am -5:00pm

No experience in the motor trade is required for this role as full training will be provided.

To apply for this position please send your CV to Emma Allison at


Working Hours Monday to Friday 09.00 - 17.00
Location Falkirk
Salary Competitive
Closing Date 31/05/2022