Sales Administrator Job Description

Established in 1966, SDM Group are a family run business and one of the longest standing and well respected motor groups in Falkirk. We feature brands such Toyota, Mazda, and Hyundai

SDM are looking for a qualified Sales Administrator to join our sales team for the group. You will service as a point of contact for customers with queries about products, orders and deliveries and provide support for sales representatives.

Our ideal candidate has previous experience as a sales administrator within the motor industry, is goal-oriented and has a deep knowledge of customer service best practices.

Responsibilities and Duties:

  • Complete and process all vehicle orders accurately as directed by Sales Manager, in line with sales orders, demonstrations or showroom stock requirements
  • Monitor vehicle availability and transit to dealership
  • Collate and record all new vehicle delivery information, creating files for new vehicles into stock and stock record book; create stock cards for new vehicles
  • Complete new car sales orders and PDI instructions, ensuring distribution of appropriate documentation to relevant Departments
  • To Allocate Registration Marks
  • Process first registration info of new vehicles.
  • To complete all taxing for new and used cars, retentions and cherish transfers online
  • To claim manufacturers bonuses, campaign, or sales bonuses, if appropriate
  • Provide administrative support to Sales team as required and keeping them informed of customer order status
  • Setting up warranties for approved and non approved cars.
  • Management control on auditing.
  • Assisting with any other tasks required.

Key Skills:

  • Have excellent communication skills with a professional manner
  • Problem solving and decision making skills
  • Have excellent organisation skills with the ability to prioritise own workload
  • Committed to providing high quality work
  • Be a dependable team player
  • Ability to work to deadlines
  • PC literate
  • Being confident throughout and collaborative

Salary is competitive.

To apply send your CV to Lisa Aitken at

If you would like more information on this opportunity, then please call Lisa Aitken on 01324 616800, who will be happy to discuss the details further.


Working Hours Monday to Friday 09.30 - 17.00
Location Falkirk
Salary Competitive
Closing Date 31/08/2021